Evaluation & data collection planning
Develop and maintain the evaluation approach, data collection and reporting plan, performance framework, responsibilities, reporting calendar, and documentation needed to keep the evaluation function organized.
Full-service CCBHC evaluation
Your CCBHC evaluator, without building another department.
EvalUit can serve as an external or fractional evaluation function for SAMHSA-funded and other CCBHC organizations that need sustained expertise across performance measurement, reporting, data quality, analysis, and continuous improvement.
One evaluation function
PlanEvaluation design, reporting plans, measures, timelines
CollectClient-level workflows, SPARS processes, sampling methodology
AnalyzeClient-level, clinic-level, KPI, outcome, and trend analysis
ReportDashboards, leadership findings, SAMHSA programmatic reporting support
ImproveData quality, CQI, implementation learning, follow-through
What full-service evaluation can include
From grant requirements to useful findings.
The exact scope is tailored to the award, certification pathway, state environment, and internal capacity of the organization.
SPARS workflow & submission support
Establish client-level data collection workflows, completion tracking, data-quality checks, submission processes, and oversight for SAMHSA Performance Accountability and Reporting System requirements when applicable.
Sampling methodology
Develop and document the random sampling methodology required for applicable SAMHSA-funded CCBHC client-level performance data, with procedures that staff can follow consistently.
Client-level analysis
Analyze service, demographic, engagement, reassessment, outcome, and administrative data to understand who is being served, what is changing, and where implementation questions require a closer look.
Clinic-level quality measures
Support measure implementation, specification review, data readiness, validation, trend analysis, reporting preparation, and interpretation of CCBHC clinic-level quality measures.
Dashboards & performance reporting
Build leadership-ready views of grant goals, quality measures, KPIs, volume, trends, data-quality issues, and improvement activity so the organization can use the information between reporting deadlines.
SAMHSA programmatic reporting support
Coordinate evaluation inputs for required progress and programmatic reports, grant performance narratives, continuation materials, and other evaluation-related submissions specified by the award.
Data quality & reconciliation
Investigate conflicting reports, validate calculations, trace measures to source data, document discrepancies, strengthen controls, and reduce reliance on undocumented workarounds.
CQI & implementation learning
Use evaluation findings to identify performance gaps, support root-cause analysis, structure CQI work, monitor interventions, and determine whether changes are producing the intended effect.
Ongoing evaluator involvement
Participate in recurring evaluation, quality, grant, and leadership meetings; maintain the evaluation workplan; surface risks early; and keep reporting, analysis, and improvement work connected throughout the grant period.
Choose the support model
Different CCBHCs need different levels of evaluation capacity.
New CCBHC
Build the function.
Set up the evaluation plan, collection workflows, measure governance, SPARS processes, dashboards, reporting calendar, and quality-review infrastructure correctly from the start.
Existing CCBHC
Strengthen the function.
Address reporting discrepancies, weak data quality, unclear measure logic, fragmented dashboards, underused findings, or CQI processes that are not producing enough learning.
Internal evaluator in place
Add specialized capacity.
Bring in targeted support for measure implementation, complex analysis, quality reporting, data reconciliation, dashboards, evaluation planning, or a high-demand reporting period.
Limited internal capacity
Use an external evaluator.
Establish sustained evaluator involvement without requiring the organization to build every evaluation, reporting, analytics, and CQI capability internally.
Current federal context
Evaluation is built into the work of a SAMHSA-funded CCBHC.
Current FY2026 CCBHC-PDI requirements include a documented data collection and reporting plan, client-level data reported through SPARS using SAMHSA's designated performance tool, a random sampling methodology, clinic-level quality-measure collection beginning in Year 1, and annual progress performance reporting.
Requirements can change and differ by grant, state, certification pathway, payer, and reporting year. EvalUit works from the current governing requirements for each engagement rather than treating one grant cycle as a permanent template.
What the evaluator should give you
More than completed submissions.
Compliance matters. The stronger goal is an evaluation function that also helps leadership understand implementation and make better decisions.
National evaluation vs. your program evaluation
Understand the different federal evaluation structures and why your CCBHC still needs its own evaluation function.
Read →Confidence in the numbers
Definitions, source data, calculations, validation, and reporting logic are documented and reproducible.
Interpretation, not just output
Leaders can see what changed, where the change is occurring, what may explain it, and what needs further investigation.
A path from finding to action
Performance results connect to quality review, ownership, improvement work, and monitoring rather than ending at the dashboard.
See the approach
EvalUit shows its work.
Explore the frameworks and writing behind the practice before deciding whether the fit is right.
External evaluator support
Talk through the scope →Need someone to own the evaluation work?
CCBHC evaluation knowledge
Go deeper on the evaluation function.
What does a CCBHC evaluator do?
See how planning, reporting, quality measurement, analysis, and CQI fit together.
Read →Build a CCBHC evaluation plan
Turn requirements and evaluation questions into a usable operating plan.
Read →Choose an external evaluator
What to look for when the organization needs outside CCBHC evaluation capacity.
Read →