EvalUit can serve as an external or fractional evaluation function for SAMHSA-funded and other CCBHC organizations that need sustained expertise across performance measurement, reporting, data quality, analysis, and continuous improvement.
The exact scope is tailored to the award, certification pathway, state environment, and internal capacity of the organization.
For CCBHC-PDI, CCBHC-IA, and other applicable awards, develop evaluation frameworks, logic models, performance indicators, data-collection plans, reporting plans, and documentation aligned to the funded application and current award instructions.
Establish client-level data collection workflows, completion tracking, data-quality checks, submission processes, and oversight for SAMHSA Performance Accountability and Reporting System requirements when applicable.
Develop and document the random sampling methodology required for applicable SAMHSA-funded CCBHC client-level performance data, with procedures that staff can follow consistently.
Support client-level performance measurement, assessment workflow design, data completeness and accuracy checks, source-to-report reconciliation, and analysis of service, demographic, engagement, and outcome information.
Review quality-measure methodology, specifications, numerator and denominator logic, exclusions, reporting periods, and data sources. Apply sampling only when the applicable measure or grant instructions call for it.
Build leadership-ready views of grant goals, quality measures, KPIs, volume, trends, data-quality issues, and improvement activity so the organization can use the information between reporting deadlines.
Prepare documentation and performance-data reconciliations; support grant-specific progress reporting and national evaluation coordination when applicable; and keep submission inputs traceable to source data and current instructions.
Investigate conflicting reports, validate calculations, trace measures to source data, document discrepancies, strengthen controls, and reduce reliance on undocumented workarounds.
Use evaluation findings to identify performance gaps, support root-cause analysis, structure CQI work, monitor interventions, and determine whether changes are producing the intended effect.
Participate in recurring evaluation, quality, grant, and leadership meetings; maintain the evaluation workplan; surface risks early; and keep reporting, analysis, and improvement work connected throughout the grant period.
Set up the evaluation plan, collection workflows, measure governance, SPARS processes, dashboards, reporting calendar, and quality-review infrastructure correctly from the start.
Address reporting discrepancies, weak data quality, unclear measure logic, fragmented dashboards, underused findings, or CQI processes that are not producing enough learning.
Bring in targeted support for measure implementation, complex analysis, quality reporting, data reconciliation, dashboards, evaluation planning, or a high-demand reporting period.
Establish sustained evaluator involvement without requiring the organization to build every evaluation, reporting, analytics, and CQI capability internally.
Current FY2026 CCBHC-PDI requirements include a documented data collection and reporting plan, client-level data reported through SPARS using SAMHSA's designated performance tool, a random sampling methodology, clinic-level quality-measure collection beginning in Year 1, and annual progress performance reporting.
Requirements can change and differ by grant, state, certification pathway, payer, and reporting year. EvalUit works from the current governing requirements for each engagement rather than treating one grant cycle as a permanent template.
This overview is not a blanket SUPRT-A/C or SUPRT-P assignment for FY2026 CCBHC-PDI or CCBHC-IA awards. Confirm tool and indicator assignments in the award-specific instructions, eRA communications, current SPARS resources, and with the grant’s Government Project Officer.
Compliance matters. The stronger goal is an evaluation function that also helps leadership understand implementation and make better decisions.
Understand the different federal evaluation structures and why your CCBHC still needs its own evaluation function.
Read →Definitions, source data, calculations, validation, and reporting logic are documented and reproducible.
Leaders can see what changed, where the change is occurring, what may explain it, and what needs further investigation.
Performance results connect to quality review, ownership, improvement work, and monitoring rather than ending at the dashboard.
Explore the frameworks and writing behind the practice before deciding whether the fit is right.
See how planning, reporting, quality measurement, analysis, and CQI fit together.
Read →Turn requirements and evaluation questions into a usable operating plan.
Read →Explore grant-specific evaluation, reporting readiness, data validation, and CQI support.
View service →What to look for when the organization needs outside CCBHC evaluation capacity.
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